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Documentation written by Whirl-i-Gig
- CollectiveAccess Cookbook. Basic instructions and tips for troubleshooting common problems for CollectiveAccess (CA) users during installation, importing data, editing configuration files, or configuring the CA user interface
- User Forum (read-only without a log-in)
- Bug Tracker (requires users to create a log-in)
- CollectiveAccess support chat on Gitter
- Cataloging Workflows for Image Records and Oral History Records —from the Queens Memory Project, Queens, NY
- CollectiveAccess Manual from Association of Nova Scotia Museums (PDF)
- Interference Archive’s Guide to Cataloging with CollectiveAccess
- Uploading Objects (one-by-one and batch) — from the Digital Collections at Lloyd Sealy Library, John Jay College of Criminal Justice
- Importing Objects + Metadata — from the Digital Collections at Lloyd Sealy Library, John Jay College of Criminal Justice
- Cataloger’s Manual — from the Archives of La MaMa Experimental Theatre Club
- CollectiveAccess Cataloging Manual — from Northeast Historic Film (NHF), which is just one part of a larger set of resources for moving image cataloging gathered by NHF.
CollectiveAccess On Github
- CollectiveAccess: A Walkthrough. A Github page that offers a user-friendly guide to the structure and mechanisms that drive CollectiveAccess. The document explains, in accessible language, how to install CA, how to import data, and how to manipulate fields. It uses Chicago Film Archives as an example case, and makes available a set of sample data that users can practice with, as well.
- Omeka_Sync. A tool for syncing data from CollectiveAccess to Omeka, created by folks at the University of Leuven in Belgium.
- Interference Archive’s Github Page. Where Interference Archive volunteers post scripts for managing their CollectiveAccess database. Currently there is a CollectiveAccess API client with more to come soon.
- Rhizome’s ArtBase CollectiveAccess Profile on Github. This is a Collective Access configuration profile developed for the Rhizome ArtBase.
- Official CollectiveAccess Github page. This is where the CollectiveAccess development team manages project source code.
- Ansible Provisioning for CollectiveAccess. A guide to using Ansible for installation and configuration of a CollectiveAccess instance.
- Sophie Byerly’s Video Tour of the MySQL Database of Parish East End Artists CollectiveAccess site. A narrated screenshare describing the database table structure that powers CollectiveAccess.
- CollectiveAccess Tutorials from the Association of Nova Scotia Museums. Topics covered:
- Making a display
- Editing a dashboard
- Adding media and geo-referencing
- Adding an object
- Adding an entity
- Finding objects
- Editing storage locations
- CollectiveAccess Tutorials by Arden Kirkland. Topics covered:
- CollectiveAccess User View
- CollectiveAccess Admin Interface, Part 1
- Editing the Dashboard
- Editing Storage Locations
- Making a Display
- MOHAI CollectiveAccess Tour. A walkthrough of the Museum of History and Industry’s CollectiveAccess back-end, created by Ashley Fejeran. Topics covered:
- Editing a dashboard
- Searching for items
- General navigation
- Creating and editing sets
- Access control
- Editing metadata elements
- Creating a New Record in CollectiveAccess by Ashley Fejeran for the Museum of History and Industry.
A Selection of Sites Built on CollectiveAccess
- The website of Booklyn, a book arts organization in Brooklyn, NY
- Chicago Film Archives
- Grand Valley State University Art Gallery Online Collections
- Interference Archive’s Digital Collections
- John Jay College of Criminal Justice, Lloyd Sealy Library Digital Collections
- La MaMa Experimental Theatre Club’s Digital Collections
- Mattress Factory Digital Collections
- New Museum Digital Archive
- New School Archives Digital Collections
- Northeast Historic Film Moving Image Collections
- Roundabout Theater Company Archives
- Queens Memory, from the Queens Borough Public Library
- Queer Zine Archive Project (QZAP)
CollectiveAccess User Groups
Essays about CollectiveAccess
- Rhonda L. Clark, “Challenges in Representing Local Image Collections: The Case of the Titusville Historical Society,” Cases on Electronic Records and Resource Management Implementation in Diverse Environments, ed. Janice M. Krueger (Hershey, Pennsylvania: Information Science Reference, 2014). Discusses the decision-making process in selecting software for presenting local history and genealogical collections. The institution discussed in the article ultimately selected Omeka over CollectiveAccess.
- Sven Decabooter, “Case Study: James Ensor: An Online Museum” March 2, 2011. Describes the author’s experience deploying Drupal as a front-end for CollectiveAccess.
- Juliet L. Hardesty, “Exhibiting Library Collections Online: Omeka in Context,” IUScholarWorks This article primarily discusses Indiana University’s use of Omeka. It briefly discusses CA and compares it with other software used for exhibiting collections. A chart compares several existing pieces of software including Archivists’ Toolkit, Islandora, and ContentDM.
- Kehan Harman, “Adding Australian National Species List Names to CollectiveAccess” November 4, 2015. This article describes a project for the Commonwealth Scientific and Industrial Research (CSIR) in Australia completed by Gaia Resources (an environmental technology consultant). CSIR configured CollectiveAccess to reference external authoritative data sources. The article includes screenshots that demonstrate how to configure fields.
- Ruben Alcaraz Martinez, “Collective Access: A Collections Management and Presentation System for the Digital Collections of Museums, Archives and Libraries,” BiD: Textos Universitaris De Biblioteconomia i Documentació, no. 33 (2014). An article about CollectiveAccess written in Catalan. Describes the main features of CollectiveAccess, explains how to install and configure the package, examines CA’s internal structure, and gives examples of how it can be used. The system analyzed in the paper uses Version 1.4 of Providence and Version 2.0 of the public web-access tool Pawtucket.
- Isabel Pedersen and Jeremiah Baarbe, “Archiving the ‘Fabric of Digital Life’,” IEEE International Symposium on Mixed and Augmented Reality – Arts, Media, and Humanities (ISMAR-AMH), (2013), 1-6. Discusses using CA to create a database that “tracks, catalogues, and in some cases, stores artifacts that imply future invention.”
- Dean Rehberger, “Getting Oral History Online: Collections Management Applications,” Oral History Review, no. 1 (2013). This article discusses using CA as a digital asset management system.
- Andres Solano, “GVSU Art Gallery Meets iOS: How to Cram 10K+ Works of Art into Your Pocket” (Masters Thesis, Department of Computer Information Systems, Grand Valley State University, 2011). Describes the creation of an iOS app to grab data from a CA server for use in a mobile phone app. (For more about the mobile app, visit the info page on GVSU Art Gallery’s website.)
Lisa Spiro, Archival Management Software: A Report for the Council on Library and Information Resources (2009). Discusses the role of software in providing access to previously “hidden” collections. Compares several pieces of archival management software (both commercial and open source) including CollectiveAccess, Archon, and Archivists’ Toolkit. It also provides advice on how to select appropriate archival management software.
- Elizabeth Surles, “‘Exploring’ CollectiveAccess at the American Alpine Club Library.” From Practical Technology for Archives, an open access, peer reviewed journal. This article describes the work of the American Alpine Club Library to implement CollectiveAccess for their institution and using CA as a Digital Asset Management (DAM) system. It also includes a review of the existing literature on CA.
- Julia J. Weist, “Implementing CollectiveAccess at the Bruce High Quality Foundation University Archive.” Visual Resources Association Bulletin, (2010), 37(2), 23-26. An article about the work of creating a Bruce High Quality Foundation University (BHQFU) Archive. Topics addressed include cataloging archival materials, software features of the project, and the use of CollectiveAccess software.