A CollectiveAccess Community

User-generated tips, tools, and shared strategies for using CollectiveAccess

Tag: Providence

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user interviews

Seven Questions for: Liza Harrell-Edge, New School Archives

This interview with Liza Harrell-Edge, Manager of Digital Initiatives at the New School Archives and Special Collections, is part of an ongoing series of Interviews with CollectiveAccess users. Previously she worked at the Fales Library and Special Collections at NYU on collections including the Sylvester Manor Archive and the Kathleen Hanna Papers. She received an […]

user interviews

Seven Questions for: Bonnie Gordon, Interference Archive

This interview with Bonnie Gordon, volunteer at Interference Archive, is part of an ongoing series of interviews with CollectiveAccess users. Bonnie has volunteered at Interference Archive since 2013 and is involved in the Cataloging, Administration, and Born Digital Working Groups. She received her MA in Archives and Public History from NYU and works as Assistant […]

guides and workflows

Interference Archive’s Guide to Cataloging with CollectiveAccess

Volunteers at Interference Archives collectively created a wiki to document their cataloging workflow. Read the guide here: https://catalog.interferencearchive.org/issues/wiki/CA-Process-for-IAcatalogers

guides and workflows

Cataloger’s Manual from the Archives of La MaMa Experimental Theatre Club

Read the manual here: http://collectiveaccesscommunity.org/wp-content/uploads/2016/10/2016-LaMaMa_CA-Manual-5.pdf

guides and workflows

Queens Memory’s Cataloging Workflows for Image + Oral History Records

This cataloging workflow was created by the Queens Memory Project, a collaboration of the Archives at Queens Borough Public Library and the Queens College Department of Special Collections and Archives. The Queens Memory Project site uses CollectiveAccess for displaying its collection of items. The Queens Memory team created a simplified version of its full cataloging […]

user interviews

Seven Questions for: Karma Foley, Smithsonian Channel

This interview with Karma Foley, Director of Library and Archives at the Smithsonian Channel, is part of an ongoing series of interviews with CollectiveAccess users. Foley got her start in media as a production assistant to ethnographic filmmaker John Marshall, and later worked as a stock footage and archival researcher. Realizing that archives was where she […]

quick tips

Providence: Sorting Entities by Last Name

By default, Providence displays lists of entities by first name. But there are times when you need to see a list of entities sorted by last name. To do this, you need to create a new “display” and then filter a later search using that display.   First, you’ll need to create a customized “display” […]

quick tips

Providence: Searching for all records created by a specific cataloger

A handy tool for project managers who wish to review catalog records created by students or new hires. Also useful for catalogers who wish to edit or review the records they have created recently. Before beginning your search, be sure you know the cataloger’s user name as defined by CA. This information can be found […]

quick tips

Providence: Exporting + downloading specific datasets in spreadsheet format

There’s a comprehensive guide to exporting data on the CollectiveAccess wiki, here. But here’s the quick and dirty version: Let’s say you want to export data about a set of Objects. Create a set out of the pertinent objects. Go to the Find” menu, and click on Objects. In the left sidebar, under “search by set,” […]