A CollectiveAccess Community

User-generated tips, tools, and shared strategies for using CollectiveAccess

Tag: Search

quick tips

Providence: Sorting Entities by Last Name

By default, Providence displays lists of entities by first name. But there are times when you need to see a list of entities sorted by last name. To do this, you need to create a new “display” and then filter a later search using that display.   First, you’ll need to create a customized “display” […]

quick tips

Providence: Searching for all records created by a specific cataloger

A handy tool for project managers who wish to review catalog records created by students or new hires. Also useful for catalogers who wish to edit or review the records they have created recently. Before beginning your search, be sure you know the cataloger’s user name as defined by CA. This information can be found […]

quick tips

How to make sure your PDFs are Searchable

CollectiveAccess is finicky! In order to make sure your PDFs are searchable, you need to pay attention to a few things. 1)What version of CollectiveAccess are you using? PDFs are only searchable if you are using Providence 1.4 or (or later versions) and Pawtucket 2 (or later versions). 2)What software did you use to create your PDF?  […]